Cover Letter

Your Street Address
City, State Zip Code
Telephone Number
Email Address

Month, Day, Year

Mr./Ms./Dr. FirstName LastName
Title
Name of Organization
Street or P. O. Box Address
City, State Zip Code

Dear Mr./Ms./Dr. LastName:

Opening paragraph: State why you are writing; how you learned of the organization or position, and basic information about yourself.

2nd paragraph: Tell why you are interested in the employer or type of work the employer does (Simply stating that you are interested does not tell why, and can sound like a form letter). Demonstrate that you know enough about the employer or position to relate your background to the employer or position. Mention specific qualifications which make you a good fit for the employer’s needs. This is an opportunity to explain in more detail relevant items in your resume. Refer to the fact that your resume is enclosed. Mention other enclosures if such are required to apply for a position.

3rd paragraph: Indicate that you would like the opportunity to interview for a position or to talk with the employer to learn more about their opportunities or hiring plans. State what you will do to follow up, such as telephone the employer within two weeks. If you will be in the employer’s location and could offer to schedule a visit, indicate when. State that you would be glad to provide the employer with any additional information needed. Thank the employer for her/his consideration.

Sincerely,

(Your handwritten signature)

Your name typed

Enclosure(s) (refers to resume, etc.)

(Note: the contents of your letter might best be arranged into four paragraphs. Consider what you need to say and use good writing style. See the following examples for variations in organization and layout.)

 Meeting minutes

Opening:

The regular meeting of (your company name) duly called and held on (date) at (address), commencing at (time).

Present were:

(List of attendees)

With the approval of the directors present (chairman name) acted as Chairman of the meeting and (secretary name) recorded the minutes.

1 – Approval of agenda

The agenda was unanimously approved as distributed.

2 – Approval of minutes

The minutes of the previous meeting were unanimously approved as distributed.

3 – Announcements

List all announcements made at the meeting.

4 – Open issues

Summarize the discution for each existing issue, state the outcome and assign any action item.

5 – New business

Summarize the discution for new issue, state the next steps and assign any action item.

6 – Agenda for next meeting

List the items to be discussed at the next meeting.

Adjournment:

Meeting was adjourned at (time) by (person). The next general meeting will be at (time) on (date) in (place).

Minutes submitted by: (name)

Approved by: (name)

June 20, 2008

Contact Name

Address

Address 2

City, State, Province

Zip/Postal Code

OBJECT: Complaint about defective goods

Dear Sir or Madam,

We took delivery of your consignment on… Upon examining it we discovered that … items were missing. We assume this is due to an error on the part of your dispatch department.

Please send on the missing items immediately without additional freight charges.

Yours faithfully,

(your name)

(your title)

(your phone number)

(your e-mail)

June 20, 2008

Contact Name

Address

Address 2

City, State, Province

Zip/Postal Code

OBJECT: Individual reservation

Dear Sir or Madam,

Kindly reserve a single room, preferably on the side of the hotel facing the sea (ocean, lake), for our customer Mr (Ms)… coming from … for the period …. to ….

Mr (Ms) … will be on Flight No … from … and will be arriving at the hotel at aprox. …. o’clock.

Please forward the bill (accommodation and all extras) to us. (The guest will setlle his (her) own bill.

We look forward to receiving your confirmation.

Yours faithfully,

(your name)

(your title)

(your phone number)

(your e-mail)

June 20, 2008

Contact Name

Address

Address 2

City, State, Province

Zip/Postal Code

OBJECT: Closing an account

Dear Sir or Madam,

As our import/export business with your country has virtually ceased we no longer consider it necessary to maintain an account with your bank.

Please transfer the balance remaining in our account to a/c No… at (the)… Bank.

Thank you for the service you have provided us with up to now

Yours faithfully

(your name)

(your title)

(your phone number)

(your e-mail)

June 20, 2008

Contact Name

Address

Address 2

City, State, Province

Zip/Postal Code

OBJECT: Payment order

Dear Sirs,

We would be grateful if you would instruct your branch in… as soon as possible to credit the sum of…. To a/c No.. Which…(firm) have with yourselves, with the rubric “In payment of Invoice No…of…

Please debit us with this sum plus transfer charges.

We trust our instructions will be followed at your earliest convenience and remain,

Yours faithfully,

(your name)

(your title)

(your phone number)

(your e-mail)

June 20, 2008

Contact Name

Address

Address 2

City, State, Province

Zip/Postal Code

OBJECT: Request for reference

Dear (contact name),

The above-named individual has applied for a position with our company and indicates precious employment with your firm. Could you please help us in evaluating the applicant by providing the information requested below? We will hold your comments in strict confidence.

We thank you for your time and cooperation.

Sincerely,

(your name)

(your title)

(your phone number)

(your e-mail)

Please indicate Department: _______________________________________________

Position within your firm: _________________________________________________

Employed from: ________________ Through: ___________________

Final Salary: $ ________ Social Insurance Number: _______________

Please rate the applicant (good/fair/poor), on the basis of his employment with you:

Ability:______________  Conduct:_____________ Attitude:____________

Efficiency:___________ Attendance:___________ Punctuality: __________

What was the reason for termination?________________________________________

Would you re-hire the applicant?__________ If not. Give reason:__________________

Signature and title